This is because it’s easier to move your eyes down than left to right over long distances, which can cause you to move your head and neck and lead to fatigue. It’s better to have the Reading Pane on, so that you don't have to open each message to read its contents. You might not need to share your calendar, because inbox repair tool alternative everyone in your organization can see when you are free or busy but not necessarily see the content or subject of the meetings and appointments. However, you can easily share your calendar with your team if you want them to be able to see all of your meetings and appointments.

How can I manage complicated tasks?

Fortunately, with Outlook, you can view multiple accounts simultaneously. In addition to your work email account (Exchange Server), you can add other accounts such as Outlook.com or Gmail to the same profile in Outlook. As you go through your task list and your calendar, do similar tasks together.

I have 10 minutes: What should I read first in my Inbox?

• If you find that you are repeatedly applying the same categories and flags, create a new Quick Step that flags, categorizes, and files.
• Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support.
• But if a message takes longer than two minutes to deal with, defer it.
• We also used CiraSync to sync and update Outlook contacts to iPhone and Android devices.
• They are a useful tool to help you keep a clean inbox and to generally be more efficient at using Outlook.
• As time goes on, you will likely receive more and more messages.

To do this, select the Recurrence button and change the end date. If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon (From, Has Attachments) to build your search.

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Create Contact Groups (formerly known as personal distribution lists) in Outlook when you want to make it easier to send messages to a group of people outside your corporation. For all groups inside your corporation, create a public Contact Group (ask your IT administrator about how to do this). Send your calendar in a message when you set up meetings with people who can’t see your free/busy mailbox not updating on IMAP information, such as people outside of your company.

Advanced: How do I create a Search Folder for email messages?

To apply the "Work Less" theory, have Outlook automatically file an email. Then you can read them all at one time without distraction. If you just want to remember a few related tasks, list them in recreate Outlook profile step by step the body of the task. If you have more than 20 items in your Inbox, process the last week of messages and then select the remaining messages and move them to your 1-Reference folder.



That's not to say that there isn't a need for browsing through messages that are all on a particular topic or project. Outlook provides better tools — such as categories and search folders — so you can search effectively. By viewing your messages in conversation view, you can easily see which conversations have had the most back-and-forth discussion. In those cases, you might want to read and respond to only the last message in the conversation.



Rules help this process by moving messages into folders based on criteria that you set. Rules filter the messages coming into your Inbox for must-read items only. Favorites, a subset of your mail folders, appear at the top of the navigation pane. Outlook’s Calendar Reminders feature helps users keep their calendars in order so they don’t miss any crucial appointments or meetings.